Bookings Coordinator - 18 month fixed term role

• Do you live and breathe customer service? 
• Want to work in the heart of the business where you build relationships with internal and external customers?

Neptune Pacific Direct Line (NPDL) is experiencing a period of significant transformation. Formed in 2020, Neptune Pacific Line acquired Pacific Direct Line, bringing together two of the South Pacific’s top shipping and logistics companies to support the full supply chain of our customers in the region. NPDL is part of The Wonderful Company headquartered in Los Angeles, CA. Its other companies include FIJI Water, Justin and Landmark Vineyards, Vintage Nurseries, Wonderful Citrus, Wonderful Pistachios, Teleflora, POM Wonderful and Suterra.

We are currently looking for a Bookings Coordinator to be part of our dedicated Customer Service team on an 18-month fixed term basis.  Essentially the face of NPDL, the team is continuing to improve and enhance the customer experience. You will interact with all functions of NPDL to ensure the smooth and efficient processing of import and export services. 

What you will be doing: 

• Developing and maintaining collaborative partnerships with internal and external stakeholders
• Preparing documentation including bookings, container releases and reports to third party vessel operators
• Managing the end-to-end process for coastal shipments and interisland bookings 
• Ensuring shippers SLI have been sent to e-Docs and ensure that the bookings match
• Ensuring bookings have been correctly auto rated prior to handing over to Documentation team  
• Attending Sales calls with key account clients as per call plan
• Creating and submitting CBF and Customs Outward Cargo Report as needed
• For Key Customers, arranging empty containers truck out and full in
• Sending accurate and timely preliminary load list and final load list to vessel planners
• Once vessel sailed, reconciling the load list and providing the finalised load list to the Export
• Cargo Readiness – ensuring approvals are received (DG and BBK OOG), empty containers uplifted, cargo in port for loading
• Arranging late receivals
• Ensuring all outbound manifests are processed in a timely manner meeting the KPI’s 
• Reconciling and match completed load list against completed manifest after vessel sailed
• Ensuring all Key Account documentation is received, correctly processed and invoiced 
• Checking that all Exports have CEDOS lodged prior to vessel cut off 
• Coordinating and submit the Customs Outward Cargo Report per vessel voyage  
• Handling general enquires from customers
• Other duties as required 

Here’s what you’ll bring to the table:

• 3 to 5 years of shipping/freight experience in similar position 
• Proficiency with CargoWise is essential 
• Team player with a positive, customer-centric attitude
• Exceptional communication skills, both verbal and written
• Intermediate proficiency with Microsoft Office Suite
• Effective time management and planning skills 

This role is based in Parnell. You will relish the opportunity to work hard and understand the importance of customers being a top priority.  You will possess the ability to work under pressure and make sound decisions in fast-paced environment. In addition, you will have demonstrated adaptability and flexibility to work to changing deadlines which is part and parcel of the industry. Multitasking and prioritising your work will come naturally to you while you strive to meet customer’s needs.

In return we offer a challenging and stimulating environment. You will have the right to live and work in New Zealand at the time of applying. The successful candidate may be subject to undergo a Police Check and/or Pre-Employment Drug Test.

Our NPDL Contribution:

• Competitive salary
• Hybrid working model
• Opportunity for development and internal mobility
• Wonderful Giving - allows you to donate company money to causes of your choice.
• Wonderful Neighbour - spend a day in the community helping with various service projects.
• Company focused on wellness and health

If you are someone who has excellent time management skills and wants to grow your career in the shipping industry, then this could be the role for you. 

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